How to Compress a Video on Windows: A Comprehensive Guide

Welcome to our article on how to compress a video on Windows! If you have a large video file that you want to share with others, but it’s taking too long to upload or download, then you may need to compress the video to reduce its size. In this article, we will provide you with a step-by-step guide on how to compress a video on Windows. Whether you are a beginner or an experienced user, you will find this guide helpful.


Step 1: Choose a video compression software

The first step is to choose a video compression software that suits your needs. There are numerous free and paid software options available online, such as Handbrake, VLC, WinX Video Converter, and more. Research and compare their features and compatibility with your Windows version before selecting one.

Step 2: Install the software on your computer

Once you have chosen a software, download and install it on your computer. Follow the instructions provided by the software to complete the installation process.

Step 3: Open the video file you want to compress

Open the video file that you want to compress using the software. Some software may require you to drag and drop the video file into the program window, while others may have an option to choose the file from the file explorer.

Step 4: Select the output format

Select the output format you wish to save the compressed video in. Some popular formats include MP4, AVI, and WMV. Different software may have different options, so choose the format that suits your needs.

Step 5: Choose the compression settings

Choose the compression settings for your video by adjusting the parameters such as video bitrate, resolution, frame rate, and audio bitrate. The lower the values of these parameters, the smaller the file size of the compressed video will be.

Step 6: Preview the compressed video

Before saving the compressed video, preview it using the software. Make sure that the video quality is acceptable and the audio is synced with the video.

Step 7: Save the compressed video

Now that you have previewed the compressed video and are satisfied with its quality, save the video to your computer. Choose a location where you can easily access the video file and make sure to rename the file if needed.

Step 8: Share the compressed video

After saving the compressed video file, you can now share it with others via email, social media, or file sharing platforms. The file size is smaller, making it easier and faster to upload and download.


Video compression is the process of reducing the size of a video file without sacrificing too much of its quality. It is essential when sharing videos online or through social media platforms, where there are limitations to the file size. Video compression works by removing redundant information that is not visible to the human eye, such as repeated frames or pixels, and by reducing the bitrate, which is the number of bits used per unit of time.

By compressing your video, you can reduce its size and make it easier to share with others. However, keep in mind that excessive compression can result in decreased video quality, so find the right balance between file size and video quality.

Tips and Tricks

Tip 1: Use a high-quality video source

The quality of your compressed video largely depends on the quality of the video source. Use high-quality footage to ensure that the final compressed video still looks good.

Tip 2: Optimize the compression settings

Experiment with different compression settings to find the right balance between file size and video quality. Find the parameters that work best for your video type and purpose.

Tip 3: Turn off background programs

To ensure that your computer gives full resources to the video compression software, turn off all background programs. This will prevent any unnecessary lag or issues during the compression process.

Tip 4: Use batch processing

If you have multiple videos to compress, consider using batch processing instead of compressing each video individually. This will save you a lot of time and effort.

Tip 5: Invest in a powerful computer

Video compression can be a resource-intensive task, so invest in a powerful computer with sufficient RAM and processing power to ensure smooth and efficient video compression.

Tip 6: Use hardware acceleration

Some software may offer hardware acceleration, which utilizes your computer’s graphics card to speed up the compression process. Check whether your software supports this feature and turn it on if available.

Tip 7: Keep a backup of the original video

Always keep a backup of the original video file before compressing. This way, you can always go back to the original if you are not satisfied with the compressed video.

Tip 8: Utilize cloud storage platforms

If the compressed video file is still too large to share via email or other means, consider using cloud storage platforms such as Google Drive or Dropbox to share the file.

Tip 9: Use file compression software

Consider using file compression software such as WinZip or WinRAR to further compress your video file. This can reduce the size of the file even more without sacrificing quality.

Tip 10: Avoid excessive compression

While compressing your video can save space and make it easier to share, avoid excessive compression. Too much compression can result in lower quality video, and viewers may not be able to enjoy it as intended.

In conclusion, compressing a video on Windows is not a difficult task, but it requires some basic knowledge and understanding. Follow the steps provided in this guide and utilize the tips and tricks to compress your video file and make it easier to share and enjoy.

Advantages and Disadvantages of Compressing a Video on Windows

Compressing a video on Windows can be a useful tool for those who want to save storage space, upload a video online, or send it via email. However, it also comes with its own set of advantages and disadvantages. Here are ten of each:


  • Smaller File Size: Compressing a video can significantly reduce its file size, making it easier to store and share.
  • Quicker Upload/Download Time: A smaller file size allows for faster upload/download times, which is especially important for online streaming or sharing.
  • Less Bandwidth Usage: Compressed videos often use less bandwidth, which can save you money on data plans or prevent slower internet speeds.
  • Improved Playback: Compressing a video can improve playback, especially for those with slower computers or outdated hardware.
  • Multiple Devices: Compressed videos can be played on a variety of different devices, making them more accessible to a wider audience.
  • Increased Privacy: Smaller file sizes make it easier to keep your videos private, as they are less likely to be shared or viewed by unauthorized users.
  • Better Organization: Reduced file sizes can make it easier to organize your video library, especially if you have limited storage space.
  • Easy Sharing: Compressed videos can be easily shared via email, cloud storage, or other online platforms.
  • Cost Effective: Compressing videos can save you money on storage fees or cloud storage subscriptions, as smaller files take up less space.
  • Higher Quality: Some compression techniques can actually improve the quality of your video, such as adjusting bitrate or resolution.


  • Possible Quality Loss: Depending on the compression technique used, you may experience some loss in video quality, such as pixelation or blurriness.
  • Learning Curve: Some compression software can be more difficult to use, requiring a learning curve before you can effectively compress your videos.
  • Longer Compression Time: Depending on the size and quality of your video, compressing it may take longer than you expect, especially if you are using a less powerful computer.
  • Compatibility Issues: Compressed videos may not be compatible with all devices or platforms, especially if the compression technique used is not universally recognized.
  • Extra Workload: Compressing videos can require extra work and effort, especially if you have a large library of videos that need to be compressed.
  • Security Risks: Compressed videos, like all digital files, can be subject to security risks such as hacking or theft.
  • Limitations: Some compression software may have limitations on file size or other features, which can limit your ability to effectively compress your videos.
  • Loss of Detail: Depending on the compression technique used, you may experience a loss of detail in your videos, such as the loss of facial expressions or other small details.
  • Reduced Editing Capabilities: Compressed videos may be more difficult to edit or manipulate, especially if the compression technique has removed or altered certain frames.
  • Data Loss: In rare cases, video compression can result in data loss or corruption, rendering your video unusable.

As you can see, compressing a video on Windows can be both beneficial and challenging, depending on your specific needs and circumstances. It’s important to weigh these advantages and disadvantages carefully before deciding to compress your videos.


1. Why do I need to compress my video?

Compressing a video reduces its file size, making it easier to share, upload, or store.

2. Can I compress a video on Windows without installing any software?

Yes, Windows has a built-in video compression tool called Video Compressor. You can access it by right-clicking on your video file, selecting “Properties,” and then clicking on the “Advanced” button.

3. How do I use Video Compressor on Windows?

Go to the directory where your video is saved, right-click on the video file, and select “Properties.” In the “General” tab, click on the “Advanced” button, and then click “Compress contents to save disk space.” Lastly, click “OK.”

4. What format does Video Compressor compress videos into?

Video Compressor compresses videos into a compressed .zip file. You will need to extract the compressed file to use it.

5. Can I choose the compression settings using Video Compressor?

No, Video Compressor applies a standard compression setting. For more advanced settings, you may need to use third-party software.

6. What third-party software can I use to compress my videos?

There are many software options available, including Handbrake, Movavi, and WinZip Video Compressor. You can find many free options online as well.

7. Can I compress multiple videos at once with Video Compressor?

No, you will need to compress each video individually. For batch compression, you will need to use a third-party software.

8. Is there a limit to how much I can compress my video?

Yes, compressing a video too much will result in loss of quality. It is best to find a balance between file size and quality.

9. Does compressing a video affect its resolution?

It may affect the resolution slightly depending on the compression settings used. However, there are settings available that will not change the video resolution.

10. Will compressing my video take a long time?

It depends on the size of your video and the compression settings used. Generally, the larger the video and the more intensive the compression settings, the longer it will take.

11. What other factors affect video compression time?

The speed of your computer, the amount of RAM available, and the size of your video card can all affect compression time.

12. Can I compress videos on Windows 10?

Yes, Video Compressor is available on Windows 10 as well as earlier versions.

13. Can I compress videos on Windows for free?

Yes, Video Compressor is a built-in tool that comes with your Windows operating system and is available for free.

How to Compress a Video on Windows: Tips and Tricks

Video files can take up a lot of storage. Compressing your video files can save you a lot of space and make your files much easier to share via email or other platforms. If you’re a Windows user and wondering how to compress a video on Windows, don’t worry! We’ve got some tips and tricks that will help you get started ASAP.


With the above tips, you can compress your video files to make them smaller, easier to share, and take up less storage without sacrificing the quality too much. Whether it’s for sharing via email, uploading to YouTube, or just freeing up some space on your computer, compressing your video files can be a lifesaver. So go ahead and try out these techniques to make sure your videos are always ready for the world to see.

Thanks for reading and happy video compression!


We hope this article has helped answer your question on how to compress a video on Windows. If you have any other tips or tricks that you use when compressing your videos, please let us know in the comments below. Remember, compressing your video files can be a great way to free up space and make sharing easier, so it’s definitely worth taking the time to learn. See you next time!